AGM was Postponed Due to Present Covid Precautions

New date: Dec 7/20

NVCAC Annual General Meeting

Date: 7pm New date Monday, Dec 7/20, 7pm

Location: Zoom meeting. Link will be sent ahead of the AGM to the members who registered to attend the AGM at Kekuli.

 

 

For more info and Report Documents...


ANNUAL GENERAL MEETING OF THE NICOLA VALLEY COMMUNITY ARTS COUNCIL

 TO BE HELD AT 7: P.M. ON MONDAY 7 DECEMBER  2020

VIA ZOOM FOR NVCAC MEMBERS AND  VIA FACEBOOK FOR COMMUNITY MEMBERS

AGENDA

 

 

1.            APPROVAL OF THE AGENDA

 

2.           ADOPTION OF 2019 AGM MINUTES:               23 October 2019

 

3.           BUSINESS ARISING

 

4.           PRESIDENT’S REPORT

 

5.           TREASURER’S REPORT

 

a.       NVCAC Balance Sheet: Fiscal Year 2019-2020

                            MOTION

BE IT RESOLVED that the NVCAC 2019-2020 Balance Sheet be adopted as circulated, errors and omissions excepted.

 

b.       NVCAC Income Statement: Fiscal Year 2019-2020

                            MOTION

BE IT RESOLVED that the NVCAC 2019-2020 Income Statement be accepted as presented, errors and omissions excepted.          

 

c.       NVCAC 2020-2021 Budget

                            MOTION

BE IT RESOLVED that the 2020-2021 NVCAC Budget be adopted as circulated, it being understood that certain expenditures are dependent upon grants and/or other income being received, and errors and omissions excepted.

 

6.           NVCAC ANNUAL FEES

                             MOTION

BE IT RESOLVED that that individual NVCAC annual membership fee be increased from $15 to $20 per year, effective 1 January 2021.

 

7.           STANDING COMMITTEE REPORTS

 

a.       Membership Committee Report

                            MOTION

              BE IT RESOLVED that the 2019-2020 Membership Committee Report be accepted as presented.

 

b.       Communications Committee Report

                            MOTION

BE IT RESOLVED that the Communications Committee Report for 2019-2020 be adopted as presented.

 

8.           GALLERY REPORT

MOTION

BE IT RESOLVED that the 2019-2020 Gallery Report be accepted as presented.

 

9.           ARTISAN SHOP REPORT (Attached)

                            MOTION

              BE IT RESOLVED that the 2019-2020 NVCAC Artisan Shop Report be accepted as presented.

 

10.         ELECTIONS/STATUS OF DIRECTORS:

a.       Status of Current Directors:

The NVCAC By-laws call for a Board composed of a minimum of 5 to a maximum of 11 Directors.  At present, there are 7 Directors; the following 6 incumbents are completing the second year of their two-year term:

Mischelle Pierce, Melody Simon, Stephanie Kiernan,

 Linda Butler Buchanan, Jennifer Artibise, Susan Northcott

 

Barbara Sayles has indicated her willingness to serve the NVCAC for a further two-year term. The Motion below incorporates her NVCAC Board Nominations Committee recommended appointment.

 

b.       Nominations

Additional nominations from the NVCAC Board Nominations Committee or from the floor may be added to the Motion below at this AGM meeting.

                            MOTION

BE IT RESOLVED that the following nominees be declared elected NVCAC Directors for a two-year term to extend from the 2020 NVCAC AGM to the 2022 NVCAC AGM:

                            Barbara Sayles,              Ellen Miller

 

 

11.         ADJOURNMENT


NVCAC AGM President’s Report for 2019–2020

 

This has been a challenging, but also very exciting, year for me as President of the Nicola Valley Community Arts Council.

 

The Mayor’s Gala for the Arts gave us a taste of what was possible in our community, as people were energized and excited to be part of such a top-notch event. Our small group of volunteers were tired, but proud of what had been accomplished, and thought another gala could be possible.

 

February saw us host another highly successful Jazz in the Attic, thanks to the hard work of Jane Bartle and a dedicated group of volunteers. 

 

The slogan we had decided on for the Gala, “Building Community Through the Arts,” continues to be something that we strive for. We began by partnering with the City’s Recreation Department to advertise our programs in the City’s Leisure Guide. It proved to be a great partnership, as programs filled up quickly and everyone was enthusiastic about this endeavour. 

 

We also partnered with Merritt Drum Connection, the Nicola Valley Fibre Arts Group, Merritt Ukulele Club, the Merritt Sparks, and most recently with the Canadian Mental Health Association to provide space and support for their programs.

 

We continue to have positive relationships  with our major financial contributors: the City of Merritt, the TNRD, and the BC Arts Council, and we look forward to building relationships with the United Way, the Interior Community Foundation, and the Vancouver Foundation . We have applied for 3 new grants this year to offer programs, to improve our new program space, and to receive a Covid operating grant. The Vancouver Foundation supplied grants to 4 of our NVCAC members for programs that helped during Covid.

 

All the momentum that the Board of Directors had gained with collaborations and new programs quickly ground to a halt with the advent of the Corona Virus. The Arts Gallery was closed, as were all other city facilities, and we looked for other ways to offer programs and support. An Urban Sketching program was begun online with Jean Kiegrel and an online Art Show was held.

 

As the City began to loosen up its guidelines, we were able to slowly open again, but it also began to become clear that things were about to change at our Courthouse home, and we began to look about for other locations for the Arts Gallery, With the help of realtor,  Melody Simon, one our directors, we decided on the Jackson Building and the leasing of 3 separate spaces there: one large space for the Gallery/Gift shop, a Program/Artists’ space, and a Program/Office Space. The move after 18 years at the Courthouse was a huge job, but again, this little community continued to amaze as so many people pitched in to help.

 

 The renovations to the Jackson building are still underway, but we have settled in quite nicely again with many helping hands painting, sorting, cleaning, and organizing. The large, bright, very professional space has definitely upped our game, and its location has definitely brought many more people into the Gallery than we have ever seen before .

 

The Gallery continues to be a very solid program with many interesting and varied art shows thanks to our director, Jano Howarth 

 

The Artisan gift shop has really taken off in our new location and we have seen many new artisans get involved under the direction of manager Jen Artibise. 

 

Our Newsletter continues to be well received and looked forward to, with the many interesting art items and pictures that Stephanie Kiernan manages to pull together. 

 

Our beautiful Grand Piano continues to be looked after by Cecilia Dyck, who is having a new humidifier installed for it soon.

 

We continue to look for ways to use our volunteers’ time wisely and need to work on the tech side of our organization to streamline our activities, meetings, and programs.

 

I believe the opportunities for us in our new location are endless, and one program or activity at a time, we will continue to bring new people and volunteers on board.

 

I am very excited for what this next year could bring to the organization, especially in our collaboration with the City of Merritt on the downtown beautification project and our connection with the Canadian Mental Health Association. 

 

I want to thank my Board of Directors, all the artist., the many volunteers. and Jano, our Gallery Director.

 

Mischelle Pierce

President

 

Nicola Valley Community Arts Council 



MEMBERSHIP REPORT 2020/10/26 FOR NOVEMBER NVCAC AGM

 

As of Sunday October 25th  2020, we have 206 members.

The numbers consist of:

1 Patron of the Arts

2 Distinguished Life Members

2 Honorary Members

2 Reciprocal Members

13 Lifetime Paid Members

145 Individual Members

17 Group Members

24 Complimentary Memberships

0   Corporate Members Corporate memberships were considered complimentary for 2020 as a result of their Gala sponsorships.

 

This represents an increase of 16 memberships over 2019 when we had a total of 190 members.

 

 

Pam Clark, NVCAC Membership Coordinator


NVCAC AGM 2020 | COMMUNICATIONS REPORT

Stephanie Kiernan

 

 

November 15, 2020

Dear Board and Membership,

 

This has been an extraordinary year of experience working with the Board. I feel privileged to have had the opportunity to serve the creative community of the Nicola Valley in a small way. We’ve shown great resilience in the face of great adversity, rising to the challenges that included a global pandemic, lock-down, state of emergency status, personal losses and a location move. We have accomplished so much.

 

As we look to the future, the Arts Council we continue to build community, continue to engage, educate, enrich, entertain and enliven the Nicola Valley through strategic programming that critically attracts membership.

 

 

STRENGTHENING Membership, Communication and Visual Identity


How can we grow and retain membership of the Arts Council?   Why does it matter?

Funding, outreach, innovation, education, diversity are just a few reasons, but how does our visual identity achieve this?

A strong visual identity attracts new membership, engage non-members and retain existing. A key facet of the membership growth potential and retention is our visual identity. It instills credibility and commitment to our purpose.  From our onsite signage, newspaper advertising, website, to the email communications to social media, it all strengthens the awareness, integrity and strategic objectives of our arts council for years to come.

 

 

 

 

1)    Digital Communication – Direct Email

 

The current subscribing number for our newsletter or email blasts stands at 230 individuals.  To be most effective, this should really be over 500 people – made up of members and non-members. The idea is to spread the word, uplift the brand and build membership. This newsletter is a marketing tool for outreach. We are shifting from the idea that a newsletter is an exclusive benefit to membership. When organizations want to build their membership, getting their message out is key and a newsletter in digital form is one of those tools.

 

OUR EMAIL PLATFORM - MAILCHIMP: 

 

·        Is polished, professional looking, giving us a brand standard of excellence

·        keeps track of each deployment

·        provides reporting of engagement effectiveness

·        is appreciated by the membership; every email deployment garners complements and positive feedback

 

“What an amazing transformation this Council has taken. I'm proud to pay membership and support all of you.” Fondly, Suzy Ireland

“Thanks for the email newsletter.  My compliments to those to put this together.  It is very well done, with the intro picture and then the article.  Nice format.”  Regards, Richard Lepinsky

“Love the newsletter. Absolutely love it!  Well done and thank you.” Jane Bartle, May 18, 2020

 

 

2)    Monthly Insertion with The Merritt Herald

 

We committed to a monthly 3”x5” colour insertion with the Herald, $54.86

 

From last year’s advertisement to lock-down in March “Now more than ever, arts & culture”, to revealing the new Arts Centre and location, we are starting to build a great brand. 

 

 

NVCAC AGM 2020 | COMMUNICATIONS REPORT Stephanie Kiernan

 

November 15, 2020

 

 

Dear Board and Membership,

 

This has been an extraordinary year of experience working with the Board. I feel privileged to have had the opportunity to serve the creative community of the Nicola Valley in a small way. We’ve shown great resilience in the face of great adversity, rising to the challenges that included a global pandemic, lock-down, state of emergency status, personal losses and a location move. We have accomplished so much.

 

As we look to the future, the Arts Council we continue to build community, continue to engage, educate, enrich, entertain and enliven the Nicola Valley through strategic programming that critically attracts membership.

 

 

STRENGTHENING Membership, Communication and Visual Identity


How can we grow and retain membership of the Arts Council?   Why does it matter?

Funding, outreach, innovation, education, diversity are just a few reasons, but how does our visual identity achieve this?

A strong visual identity attracts new membership, engage non-members and retain existing. A key facet of the membership growth potential and retention is our visual identity. It instills credibility and commitment to our purpose.  From our onsite signage, newspaper advertising, website, to the email communications to social media, it all strengthens the awareness, integrity and strategic objectives of our arts council for years to come.

 

1)    Digital Communication – Direct Email

 

The current subscribing number for our newsletter or email blasts stands at 230 individuals.  To be most effective, this should really be over 500 people – made up of members and non-members. The idea is to spread the word, uplift the brand and build membership. This newsletter is a marketing tool for outreach. We are shifting from the idea that a newsletter is an exclusive benefit to membership. When organizations want to build their membership, getting their message out is key and a newsletter in digital form is one of those tools.

 

OUR EMAIL PLATFORM - MAILCHIMP: 

 

·        Is polished, professional looking, giving us a brand standard of excellence

·        keeps track of each deployment

·        provides reporting of engagement effectiveness

·        is appreciated by the membership; every email deployment garners complements and positive feedback

 

“What an amazing transformation this Council has taken. I'm proud to pay membership and support all of you.” Fondly, Suzy Ireland

“Thanks for the email newsletter.  My compliments to those to put this together.  It is very well done, with the intro picture and then the article.  Nice format.”  Regards, Richard Lepinsky

“Love the newsletter. Absolutely love it!  Well done and thank you.” Jane Bartle, May 18, 2020

 

2)    Monthly Insertion with The Merritt Herald

 

We committed to a monthly 3”x5” colour insertion with the Herald, $54.86

 

From last year’s advertisement to lock-down in March “Now more than ever, arts & culture”, to revealing the new Arts Centre and location, we are starting to build a great brand. 



Nicola Valley Arts Gallery Report

Arts Gallery Director: Jano Howarth

AGM November 2020  

The Arts Gallery is a hub of activity for artists and arts enthusiasts,

to meet and chat, and share processes and interests.

The Courthouse Gallery, Arts Room, NVCAC office space, and storage areas provided a place for shows, sales, files, art classes and program supplies, etc

Date

Title

Show

# Artists

# Visitors

Reception

Workshop

Sept 13 -Oct 5

Swing Into Fall

Community

11

60

Reception

Tie in to Fall Fair and Gala

Oct 11 -Nov 9

Fractured Reflections

Fred Tomkinson

1

165

Reception

Nov 23- Jan 4

4th Pop Up Winter Artisan Show 2019

Shop & Artisan Invite

20+

65

Reception

Feb 7 – Mar 14

Art for Children

Community

15

90

Reception

Apr 25 – June 15

Robert Moretti Show

Robert Moretti

1

30

Online 1st

May 28 – June 13

Landscapes of the Nicola Valley

Dave Barber

1

 

June 19 – July 11

From the Earth

Sharon Antoine

Leonard George

Shnnon Kilroy

Karan Coutlee

Hank Yemelst

5

60

Reception outside

Drumming and song

Robert Bertrand

July – Aug 22

Bee Show

Community

10

100

Reception

Workshops

Total

8

 

64+

580

 

Gallery Volunteers:  Jano Howarth, Fran McMurchy, Cindy Trent, Mischelle Pierce, Pat Tombe, Bev Sidnick, Kelly Reid, Gale Simpson, Sharon Pawliuk, Shirley Reynolds, Diana Grimshire, Joel Reid, Diane Wandler, Jean Kiegerl, Nancy Ellingsen, Amanda Pryzner Dunn, Angelina Brooymans, Jolene C,  Michelle Etchart

 

Sept 19-Aug 20 Gallery Highlights:

# Volunteers involved, and # of artist meet ups and reach outs to new potential NVCAC participants

* Variety of Shows, different artists, media, interaction with a variety of community interests

Bee Show interactive, and lots of honey sold

Careful reopening after Covid 19 shutdown, then Covid Protocols respected. Only one art show missed

1st Online Show (during shutdown)

Sept 2020-Memories and Mandalas Show had such a good response from our participants and visitors

 

2020-21 Gallery Shows completed or planned:

Sept Memories and Mandalas

Oct Art for the Love of It

Nov/Dec 5th Winter Artisan Show

Jan Street Art

Feb Covid Art

Mar (Individual pending)

Apr Kids/Youth

May/June Judy Young

July Body and Hair Art

Aug Art of Clothing

-------------------------

Sept Grasslands

Oct Basketry

Nov/Dec 6th Winter Artisan Show

2019-20 Program Space Activities/Events

Jazz in the Attic

Art and Soul Reloaded w Mischlle, Lin Butler Buchanan

Makerspace Saturdays w Diane Wandler

Ukulele w Richard Lepinski

Merritt Drum w Raven Ritcey

Scarf Felting w Cindy Trent

Watercolour w Jean Kiegerl

Here and Now Sketching w Jean Kiegerl

Family Day Art w Jano and Mischelle

Art Buds w Jano

2 Kids Art-Bees w Mischelle, Sarah D, Kim W

Mosaics w Mischelle

Mandala Workshop w Kathleen Kinasewich

 





NV Gift Shop Director’s Report to the AGM

Gift Shop’s Focus for the 2019-20 year:

 

 -        Creating a separate Gift Shop program from the NV Arts Gallery Program

 

o   Established separate transmittals

o   Distinguishing Gallery Sales from Gift Shop sales through coding every Artisan item in the Shop

o  

Shop

Established differences in duties between Gift Shop Volunteers and Arts Gallery Volunteers.

 

o   Established a Shop Committee (Jano Howarth, Mischelle Pierce, and Jen Artibise) to oversee shop policies and jury new items submitted by Artist/Artisans.

o   Gift Shop volunteer duties include, but are not limited to:

        taking part in a NV Arts Gallery & Gift shop orientation and Square training

        a Nicola Valley Community Arts Council’s commission of 20% on Gift Shop items sold. In addition, a monthly rental fee may be charged to cover the costs of bags, boxes, gift cards, cleaning supplies, Square fees, and paid advertising for the Gift Shop and its Artisans/Artists.

        volunteer for TWO 2.5 hour shifts per month which encompasses the general running of the Arts Gallery & Gift Shop, providing information to visitors about our Gallery Show and our Gift Shop, and receiving Memberships, class registrations, rental fees and general inquiries.

        be active in promoting their own items as well as the Gift Shop on their social media and feel welcome to promote others’ work as well. If you do not participate in social media, then actively invite friends to the gallery.

        keep their Square inventory up to date and items can only be displayed in the Gift Shop if it is in the Square Inventory.

        sticker their items with the code and price which corresponds to the code and price in Square.

        check their inventory weekly on Square to see if new items are required to replace sold items.

        follow a daily routine schedule provided by the Gallery Director and Sales Manager.

 

o   Arts Gallery Volunteers duties include:

        Taking part in a NV Arts Gallery & Gift shop orientation and Square training

        Follow a daily routine schedule provided by the Gallery Director and Sales Manager.

        The general running of the Arts Gallery & Gift Shop, providing information to visitors about our Gallery Show and our Gift Shop, and receiving Memberships, class registrations, rental fees, and general inquiries.

        May volunteer as much or as little as they like

 

 

-        Building positive relations & increasing communication with our Artisan, Artists, and Volunteers

o   Held 3 training sessions in October to learn our new Square system and to hear ideas and Artist, Artisan, and volunteer suggestions and comments.

o   Many ideas gained from these meetings have been or will be implemented. Examples are:

        Scheduling our volunteer times in advance, 2 months at a time, and publishing it in a joint Volunteer Google Calendar

        Communication book for all volunteers

        Daily Sales and Float Tally sheets

        A complete contact sheet for NVCAC Council Members, Shop Artisans, Gallery Volunteers with a summary of each person’s involvement

        Individual Artisan Biographies to use in Gift Shop promotions, a complete book located in the Gallery for guests and volunteers to learn about our Artisans, and for biography plaques at each Artisan section of the Gift Shop

        Providing a “How to use Square” Manual

        Daily Cleaning and Store Routine Informational Sheet

 

-        Planned and implemented Square to strengthen our own organizational infrastructure to use our time and energy efficiently

o   This was a major endeavor with Jen Artibise, Barb Sayles, and Jano Howarth establishing NVCAC Categories for each aspect of the NVCAC.

o   This system was built off the original AppSheet program designed by Jen Artibise to track and code all Gift Shop items organized by Artisan.

o   Used for tracking of sales and rent for all NVCAC programs and membership

o   Our Square system is fully functioning as of October 15 and will track all NVCAC sales to easily provide reports aiding the Sales Manager, Jen Artibise, and NVCAC treasurer, Barb Sayles, to communicate effectively and provide cheques to our Artists, Artisans, and Volunteers in a timely manner, as well as, to aid decisions for programing and membership from year to year.

o   Allows for the tracking of NVCAC Gift Card sales which we hope to implement for our Grand Opening

 

-        Moved from the Courthouse location to the Jackson Building

o   Created a light and vibrant feel as well as a larger space for display

o   Purchased 10 display cases to create a more sophisticated environment.

o   Volunteers put in many hours to create the beautiful space we have today!

o   Creates a more visible presence in our community

o   Volunteers agreed to our new days and hours which we are open to the public:

   Wednesday to Saturday 11 - 6pm  Sunday 12-4pm

                                                                     

 

-        Gift Shop Artisans

o   The Gift Shop Committee believes in supporting as many local artisans as possible to aid in the NVCAC belief of “Building Community Through the Arts”.

o   Currently 19 Artists/Artisans belong to our Gift Shop Program which creates diversity of items and choice for our visitors.

o   We are excited to announce our new Artisans who joined our Gift Shop team November 1, 2020. These include:

        Beyond Hope Co. – Angela Ho (Masks and Bow Ties)

        Glass Creations by Ellen - Ellen Miller (Fused Glass)

        Soul Knots – Megan Paquette (Meaning Crystal Bracelets and Necklaces)

        Robert Moretti Paintings

        Meraki by Robin – Robin Poirier (Wooden and Crystal Stud Earrings)

        Coquihalla Apiaries – Sarah Desrosiers (Honey, Beeswax wraps, soaps)

        Twin Willows Glass Art – Glen and Susan Parkinson (Stained and fused glass)

o   Our joint Arts Gallery & Gift shop Annual Winter Artisan show (November 20 to December) brings in many new and returning artists/artisans for a limited time

 

 Gift Shop’s Focus for the 2020-21 year:

 

-        Continue building positive relations & increasing communication

o   Increasing the number of meetings in small numbers within the year to receive feedback

-        Continue building our diversity of Artisan/Artist wares

o   Uphold the Gift Shop Committee belief in supporting as many local artisans as possible to aid in the NVCAC belief of “Building Community Through the Arts”.

o   Provide multiple training and orientation sessions throughout the year

Continue working with Square features to strengthen our organizational infrastructure.


2019 AGM Minutes to be adopted...

 

Called to order at 7:05, Chaired by Jean Kiegerl, Minutes recorded by Barbara Sayles.

1)      Motion to adopt the Agenda.  Moved:    Shirley Reynolds / Mischelle Pierce. Carried.

2)      Motion to adopt Minutes of Annual General Meeting of October 10, 2018. Moved: Linda Brown /Raven Ritcey . Carried.

3)      President’s report - Jean Kiegerl

a)       Welcome Members and Guests

b)      President’s Report

i)        Facilities Report

ii)       Honourary Awards Policy (approved by Board) introduced.

 

4)      Financial Report -  Jane Bartle (refer to website for detailed documents)

a)       Treasurer’s Report

b)      Financial Reports for 2018/19

Motion that the 2018/19 Financial Report be accepted, errors and omissions excepted. Moved: Pam Clark / Raven Ritcey. Carried.

c)       Budget for 2019/20

Motion: that the 2019/20 Budget be adopted with the understanding that some expenditures are dependent on grants or other income being received, and errors and omissions excepted.

Moved: Chelsea Werrun / Linda Brown. Carried.

 

5)      Standing Committee Reports -

a)       Communications Committee –written report presented by Jano Howarth

b)      Membership Committee - written report on membership numbers from Pam Clark

c)       Programs

i)        Mayor’s Gala for the Arts (Sept. 28) – “Building Community Through the Arts”

Motion: that, as a community benefit of the successful Mayor’s Gala for the Arts, the fee for non-profit community groups in the Nicola Valley be waived for the 2020 membership year and that all local community groups be encouraged to join. Moved: Jane Bartle/Mischelle Pierce. Carried.

i)        Gallery Report – written report presented by Jano Howarth.

ii)       Open Mic Nights – oral report by Jean Kiegerl.

iii)     Art in the Park – final report provided by Chelsea Werrun.

 

6)      Election of Directors:

b)      Continuing with second year of term:     Barbara Sayles

c)       Our Bylaws require 5 (minimum) to 11 (max) Directors, for 2 year terms.

d)      Nominations and voting, if needed.

Motion:  Jane Bartle / Shirley Reynolds - that the following list be declared elected by Acclamation Carried.

Mischelle Pierce, Karen Otway, Melody Simon, Diane Wandler, Stephanie Kiernan, Lin Butler Buchanan, Jennifer Artibise

 

 

7)      Motion to Adjourn Moved: Mischelle Pierce / Karen Otway. Carried.   Adjourned at 8:05