Mayor's Gala for the Arts

Sept 28, 2019

Merritt Civic Centre

Helpers Wanted

Here is our most recent plan of what it takes to make such a wonderful event actually happen. The list changes as new brilliant ideas arise. To volunteer, email merrittgala2019@gmail.com


Gala 2019 - To Do List (a work in progress)

 

Let us know what you can help us accomplish...

Sponsorship Package

-       Distribution of the information - in person to potential sponsor businesses and groups

-       Handle sponsorship responses & organize database 

-       Table reservation procedure

Promotion

-       Public relations coordinator

-       promote through word of month

-      promote through social media

Tickets

-       Design & Printing of tickets

-       Ticket Manager - Custody & Procedures for tickets and money

-       Ticket Selling - online (table res, seat ticket), specific local businesses, tables at events ?

Program Creation

-       Recruit local Musicians (mini-stages) to play for social hour

-       Organize Awards procedures

-       Sponsor appreciation and Presentation

-       Fundraiser possibilities, such as:

-       50/50 tickets

-       Designated Drivers

-       Photo booth

-       Displays, such as:

-       TVs  with sponsors’ ads, NVCAC event videos, art show photos, activities photos/videos

-       Art show and sale

-       Photography show

Printed Program

-       Set program for the evening

-       Design printed program layout, advertising

-       Printing x 250 copies 

Band:

-       Find 20 billets

-       Meet the bus and orient musicians and hosts

-       Keep billet hosts informed. 

Lead-up Activities: 

-       Friday Night street mall table and activities

-       Art Show - creation, recruit artists to participate, on site set-up on Sept 28

-       Local musicians participation in street mall, Spirit Square and pre-dinner on Sept 28

-      Other activities as they are created... 

 

On-site staffing for day of event:

-       2 - Event/Site manager and assistant for general supervision and emergent issues

-       2 - Money management (bar, silent auction payments, Designated Driver tickets,

-       2 - Welcome/Reception staff, take tickets, (point out cash table silent auction, bar and lounge )

-       2-4 - Ushers - seating and info

-       1 - Silent Auction manager

-       1 - Master of Ceremonies - (position filled)

-       5 - Bar manager and servers

-       10 - Kitchen caterer and servers